ISO 15489-2 PDF

ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.

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As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment.

This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained.

In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work we describe. In this world, the analytical skills of understanding context and deciding how we want to create records in 154489-2 first place, or how we make decisions about their management at critical points such as systems migrations, are vital.

Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them. You are commenting using your WordPress.

We thought that if the previous time lapse between editions was anything to go ido, this new version could potentially remain in place up to the year This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO Indeed, as the Project Lead for the working group, I found myself on the receiving end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under.

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Clear and informative explanation of what we have done in reviewing the core standard for recordkeeping.

Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies. Participatory cultures, trust technologies and decentralisation: Also available as a preprint at: What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs.

Ubiquitous computing power and nearly unlimited storage capacity are available to everyone. In the revised ISO The Standard does not specify an audience. By Thomas Wolf, http: Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations.

This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records. Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time.

A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience. It had been twelve years since the issue of the first edition. Notify me of new comments via email.

ISO 15489. Records management standard updated

Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties. What form will the recordkeeping professional of the future take?

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Where does recordkeeping fit into this picture? In my own career, ISO and its Ios parent, AShad provided the foundation for almost everything I did as a recordkeeping adviser, trainer and policy maker. Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance.

Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking.

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Skip to content Cassie Findlay. However, for recordkeepers as a profession, it is crunch time. Complex tools and robots once only available to high tech industries and governments are available to people in their homes.

ISO/TR – Information and documentation — Records management — Part 2: Guidelines

We saw 15498-2 information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries.

We understood that our expertise is essential in a connected and information abundant world, with appraisal and access at 154489-2 heart of our contribution. The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping.